Transport Accounting & Party Outstanding Ledger Software
Bilty gives transport brokerages a real-time receivables ledger tracking party outstanding balances (Opening Balance + Issued Bills − Cleared Receipts − 194C TDS), dynamic 0-90+ days ageing buckets, and instant 1-click WhatsApp statement dispatch.
Receivables Ledger & Ageing Specifications
| Ledger Metric | Calculation Formula / Rule | Operational Value |
|---|---|---|
| Closing Balance | Opening + Billed Freight − Cleared Receipts − 194C TDS | Zero discrepancy between party summary and detailed ledger |
| Receivables Ageing | Current (0-30d), Alert (31-60d), Overdue (61-90d), Critical (90d+) | Pinpoints bad debts and overdue corporate parties early |
| TDS 194C Credit | 1% (Individual/HUF) or 2% (Company) tracked per payment | Streamlines quarterly 26AS reconciliation with your CA |
| Unallocated Receipts | Excess payments held on account until next invoice | Prevents disputes when shippers pay round lump sums |
How to Manage Party Accounts in Bilty
1. Open Party Ledger
Select any consignor, factory, or corporate shipper account.
2. View Bills & Receipts
Real-time reconciliation of issued tax invoices against NEFT/cheque receipts.
3. Record Payment & 194C TDS
Enter received amount and TDS. Invoices automatically recalculate outstanding balance.
4. Share Statement on WhatsApp
Download the ledger statement and dispatch directly to the accountant via WhatsApp.
Frequently Asked Questions
How does Bilty track Section 194C TDS deducted by parties?↓
When corporate parties deduct 1% or 2% TDS under Section 194C, enter the TDS amount alongside the cash/NEFT receipt. Bilty settles the invoice fully while maintaining an independent TDS deduction statement for quarterly Form 26AS matching.
Can we send party outstanding statements via WhatsApp?↓
Yes, generate and dispatch comprehensive party statement PDFs via WhatsApp with one click, showing opening balance, new freight bills, received payments, TDS credits, and net closing balance.
How does Bilty handle uncleared cheques vs cleared receipts?↓
Cheque receipts remain marked pending until confirmed by your bank. While pending, they reserve against double allocation, but only credit the closing balance once cleared to prevent errors from bounced cheques.
How do ageing buckets help in transport cash collection?↓
Ageing buckets instantly segment total outstanding debt into 0-30, 31-60, 61-90, and 90+ days past due, helping transport managers prioritize follow-ups on delinquent freight accounts.