Lorry Hire Tracking & Market Truck Payment Software
Bilty provides Indian freight brokers and fleet managers with foolproof lorry hire tracking—recording loading advances, diesel slips, detention charges, signed POD balance releases, and real-time gross trip margin calculations.
Lorry Hire & Trip Margin Structure
| Payment Component | Release Milestone | System Accounting |
|---|---|---|
| Loading Advance | Paid at loading point (typically 60-80% of lorry hire) | Deducted immediately from total agreed truck hire |
| Diesel Slip Deduction | Issued at associated fuel pumps on driver presentation | Credited to fuel pump vendor; debited from lorry hire |
| Balance Settlement | Upon verification of signed physical/digital POD | Held pending until signed POD image is attached to load |
| Gross Trip Margin | Party Freight − Lorry Hire (Commission) | Real-time profit tracking per lane, customer, and vehicle |
Step-by-Step: Managing Market Trucks on Bilty
1. Assign Market Vehicle
Record truck registration, owner/driver contact, and agreed lorry hire rate.
2. Record Advance & Diesel Slips
Log initial bank transfer, UPI advance, or diesel station fuel slip.
3. Reconcile Balance on POD
Upload consignee-signed POD and verify weight shortages before releasing balance.
4. Review Realized Profit Margin
Inspect two-sided ledger to ensure the trip delivered positive gross margins.
Frequently Asked Questions
When is balance lorry hire released to market truck owners?↓
Balance lorry hire is typically released once the original signed Proof of Delivery (POD) is received. In Bilty, uploading the signed POD automatically marks the balance lorry hire as approved for payment.
How does Bilty account for diesel slips issued to the driver?↓
Diesel slips issued at tied fuel stations or direct cash given to the driver are recorded under Trip Advances. Bilty deducts them from total lorry hire so balance payouts reflect net dues.
How does Bilty calculate real-time gross trip margin?↓
Gross Margin = Total Party Freight Billed − Total Lorry Hire Committed. Bilty calculates the exact rupee margin and percentage margin on every trip the instant a load is booked.
How are truck detention and halting charges settled?↓
When trucks are delayed beyond free loading/unloading hours, detention charges can be billed directly to the consignor/consignee and passed through to the truck owner with an optional brokerage margin.