Truck Document Expiry Reminder Software for Indian Fleets
Bilty automates vehicle document management for commercial truck fleets—tracking Fitness, Insurance, National Permits, PUC, and Driver Licences with automated WhatsApp and calendar reminders 30, 15, and 3 days before expiry.
Document Compliance & Penalty Schedule
| Document Name | Typical Validity | MV Act 2019 Penalty for Lapsing |
|---|---|---|
| Fitness Certificate | 1–2 years (based on vehicle age) | ₹2,000 to ₹10,000 + vehicle impound |
| Commercial Insurance | 1 year | ₹2,000 to ₹4,000 + 3-month jail (Sec 196) |
| National / State Permit | 1–5 years | Up to ₹10,000 fine under Sec 192A |
| PUC Certificate | 6–12 months | ₹10,000 fine under Sec 190(2) |
| Commercial Driving Licence | 3–5 years (Hazardous / Heavy) | ₹5,000 fine for driving without licence |
Step-by-Step: Keeping Fleet Documents 100% Compliant
1. Add Vehicle Documents
Add your truck and input valid expiry dates for fitness, insurance, permit, and PUC.
2. Configure Auto-Alerts
System enables automated 30d, 15d, and 3d reminders to your fleet manager.
3. Update on Renewal
Upload receipt and update date once renewed. Past compliance history is archived.
4. Audit Fleet Compliance Status
Inspect total fleet status (Active, Expiring Soon, Expired) from the unified dashboard.
Frequently Asked Questions
Which truck documents does Bilty track for expiry?↓
Bilty tracks 6 critical commercial vehicle documents: Fitness Certificate, Commercial Vehicle Insurance, National & State Permits, PUC Certificate, Road Tax Receipts, and Driver Commercial Licences.
When and how are document expiry notifications delivered?↓
Alerts are dispatched at 30 days, 15 days, 3 days prior to expiry, and on the day of expiry via in-app notification bells, WhatsApp messages, and auto-syncing .ics calendar feeds.
How does Bilty help transporters avoid heavy RTO challans?↓
Under the Motor Vehicles Amendment Act 2019, running without fitness or permit attracts fines up to ₹10,000, and driving without insurance incurs ₹2,000–₹4,000. Bilty prevents sudden impounds by giving timely renewal warnings.
Does Bilty warn dispatchers if a truck with expired papers is assigned to a load?↓
Yes, whenever a dispatcher assigns a truck to an active load, Bilty cross-checks its document register and displays a prominent warning if any core document is expired or expiring during the transit.