Loading slip format for trucks, free download
A loading slip is a short slip filled at the godown or plant while a truck is being loaded. It records the truck number, driver, goods, number of packages, weight and loading start and end times. Use it to prove what went on the truck and to settle detention claims, before the bilty is written.
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Fields explained
| Field | What to write |
|---|---|
| Slip no. | Running number of this slip. |
| Date | The date the document is made (for a bilty, the day the goods are handed over). |
| Truck number | Registration number of the vehicle carrying the goods, e.g. MH12AB1234. |
| Driver name | Name of the driver on this trip. |
| Driver phone | Mobile number to reach the driver on the road. |
| Loading point | Godown, plant or yard where loading happens. |
| Consignor (sender) | Name, address and GSTIN of the party sending the goods. |
| To (destination) | Place where the goods will be delivered. |
| Description of goods | What is loaded, in plain words (for example cement bags, steel coils). |
| Packages (nos.) | Number of bags, boxes or pieces. |
| Weight (kg / tonnes) | Actual or charged weight. Write the unit. |
| Remarks | Anything special: damage on loading, seal number, delivery instructions. |
| Loading started | Time loading began. Helps settle detention disputes. |
| Loading finished | Time the truck was fully loaded and released. |
| Loading supervisor | Person who supervised loading and counted the packages. |
| Driver signature | The driver signs to accept the goods and the document. |
| Consignor signature | The sender signs to confirm the goods handed over. |
How to fill the loading slip format
- 1
Download the loading slip format as PDF and print it on A4, or open the Excel or Word file on your phone or computer.
- 2
Fill the top fields first: number, date, truck number and the parties. Use a pen on the printed copy or type into the file.
- 3
Write the loading start and end times every time. If the truck waits for hours, these two entries, signed by the supervisor, are what you show the party when you ask for detention charges.
- 4
Check the amounts, get the signatures, and give each party its copy. Keep one copy for your records.
Make it on your phone instead
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Open the free makerFrequently asked questions
Why do I need a loading slip when I already make a bilty?
The loading slip is written at the loading point by the person who counts the goods, so it is the first record of what actually went on the truck. The bilty is made from it. If a shortage or detention dispute comes up, the signed slip settles it.
Who signs a loading slip?
The loading supervisor who counted the packages, the driver who accepts the load, and the consignor's representative. Keep one copy at the loading point and give one to the driver.
Is this format free to download?
Yes. The PDF, Excel and Word files are free, need no sign-up and are made in your browser, so nothing you type is sent to or stored on our server.
Can I edit the format in Excel or Word?
Yes. Download the Excel (.xlsx) or Word (.docx) file, open it in Excel, Google Sheets, Word or LibreOffice and change the fields or add your firm name. The PDF is for printing.
Aksar poochhe jaane wale sawal (Hinglish)
Loading slip kya hoti hai?
Loading slip wo chhoti parchi hai jo godown ya plant par truck load hote waqt bhari jaati hai. Isme gaadi number, driver, maal, nag, weight aur loading start/end time likhte hain.
Loading slip aur bilty mein kya farak hai?
Loading slip loading point par maal ginne wala bharta hai, bilty transporter banata hai aur wo maal ke saath safar karti hai. Pehle slip bharti hai, phir usi se bilty banti hai.
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Layout checked 23 Oct 2026. General information, not tax or legal advice; confirm GST points with your tax adviser.
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