Transport bill (freight bill) format free download
A transport bill, or freight bill, is the invoice a transporter raises on a customer for one or more trips. It lists each LR, truck, route and weight with the freight, GST and any advance deducted, ending in the net amount payable. Raise it after delivery, per trip or monthly, and attach the LR copies and PODs.
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Fields explained
| Field | What to write |
|---|---|
| Transporter name and address | Your firm name, address, phone and GSTIN. Print it once on the book or add it by hand. |
| Bill / invoice no. | Running number of the freight bill. Keep one series per financial year. |
| Date | The date the document is made (for a bilty, the day the goods are handed over). |
| Bill to (party) | Name and address of the customer who pays this bill. |
| Party GSTIN | 15-character GSTIN of the customer. Needed so they can claim input tax credit. |
| Place of supply | State of the recipient. It decides CGST + SGST or IGST. |
| SAC code | Service code for goods transport, usually 9965 (transport of goods by road). |
| Person liable to pay GST | Tick who pays GST on this freight: consignor, consignee or the transporter (GTA). |
| LR no. | The bilty number this line of the bill refers to. |
| LR date | Date of that bilty. |
| Truck number | Registration number of the vehicle carrying the goods, e.g. MH12AB1234. |
| Route | From and to places for the trip, for example Pune to Surat. |
| Weight (kg / tonnes) | Actual or charged weight. Write the unit. |
| Rate | Rate per trip, per tonne or per kg. Write which one. |
| Amount (Rs) | Rate multiplied by quantity for this line. |
| Taxable freight (Rs) | Total of all lines, before GST and deductions. |
| GST (CGST + SGST or IGST) | Tax amount at the rate that applies to your case. Check the rate with your tax adviser. |
| Less: advance (Rs) | Advance already received against these LRs. |
| Net payable (Rs) | Amount the party has to pay now. |
| Party acknowledgement | The customer signs or stamps to acknowledge receipt of the bill. |
| Authorised signatory | Owner or manager of the transport firm, with stamp. |
How to fill the transport bill format
- 1
Download the transport bill format as PDF and print it on A4, or open the Excel or Word file on your phone or computer.
- 2
Fill the top fields first: number, date, truck number and the parties. Use a pen on the printed copy or type into the file.
- 3
List one LR per line, then total the freight, add GST and subtract any advance already received. GTAs can charge 5% under forward charge without input tax credit, or 18% with input tax credit (18% from 22 Sep 2025); under reverse charge the recipient pays 5%. A forward-charge invoice carries the Annexure III declaration. Confirm your option with your tax adviser.
- 4
Check the amounts, get the signatures, and give each party its copy. Keep one copy for your records.
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What GST rate goes on a transport bill?
A goods transport agency can charge 5% under forward charge without input tax credit, or 18% with input tax credit (18% applies from 22 September 2025). Under reverse charge the recipient pays 5% and your bill shows no tax. Pick the option your firm has chosen and confirm it with your tax adviser.
Does a freight bill need the Annexure III declaration?
A forward-charge invoice carries the Annexure III declaration; the bilty itself does not. Add it as a note at the bottom of the bill, and have your tax adviser confirm the wording for your option.
Is this format free to download?
Yes. The PDF, Excel and Word files are free, need no sign-up and are made in your browser, so nothing you type is sent to or stored on our server.
Can I edit the format in Excel or Word?
Yes. Download the Excel (.xlsx) or Word (.docx) file, open it in Excel, Google Sheets, Word or LibreOffice and change the fields or add your firm name. The PDF is for printing.
Aksar poochhe jaane wale sawal (Hinglish)
Transport bill kaise banate hain?
Har LR ki ek line likhiye (LR number, date, gaadi, route, weight, rate, amount), freight ka total nikaliye, GST jodiye aur jo advance mil chuka hai wo ghataiye. Neeche net payable likhiye, bank details dijiye aur LR copy aur POD saath lagaiye.
Freight bill par GST kitna lagta hai?
GTA forward charge mein bina ITC 5% ya ITC ke saath 18% (22 Sep 2025 se) le sakta hai. Reverse charge mein party 5% khud bharti hai. Aapki firm ne jo option chuna hai wahi lagaiye aur apne tax adviser se confirm kar lein.
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Layout checked 23 Oct 2026. General information, not tax or legal advice; confirm GST points with your tax adviser.
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