Truck trip sheet format free download
A trip sheet is the driver's and owner's record of one truck trip: start and end kilometres, diesel, toll, bhatta, repairs and the advance given. Subtracting expenses from the advance shows what the driver returns or is owed. Fill one for every trip so you know the real profit per trip, not just the freight.
Download free
No sign-up. The files are made in your browser; nothing you type is uploaded.
Printable preview
Fields explained
| Field | What to write |
|---|---|
| Trip no. | Running number for this trip of the truck. |
| Date | The date the document is made (for a bilty, the day the goods are handed over). |
| Truck number | Registration number of the vehicle carrying the goods, e.g. MH12AB1234. |
| Driver name | Name of the driver on this trip. |
| From (origin) | Place where the goods are loaded. |
| To (destination) | Place where the goods will be delivered. |
| Start km | Odometer reading when the trip began. |
| End km | Odometer reading at the end. End minus start gives the distance. |
| Particulars | What the money was spent on: diesel, toll, driver bhatta, repair. |
| Qty / litres | Litres of diesel, or quantity for other items. |
| Amount (Rs) | Rate multiplied by quantity for this line. |
| Remarks | Anything special: damage on loading, seal number, delivery instructions. |
| Advance received (Rs) | Cash or UPI given to the driver for this trip. |
| Total expenses (Rs) | Sum of all the expense lines. |
| Balance (Rs) | Advance minus expenses. Positive means the driver returns cash; negative means the owner pays. |
| Driver signature | The driver signs to accept the goods and the document. |
| Truck owner signature | The owner or driver signs to accept the terms and the amounts. |
How to fill the trip sheet format
- 1
Download the trip sheet format as PDF and print it on A4, or open the Excel or Word file on your phone or computer.
- 2
Fill the top fields first: number, date, truck number and the parties. Use a pen on the printed copy or type into the file.
- 3
Note the odometer at start and end, then add every expense as it happens, with the litres for diesel. At the end total the expenses and compare with the advance: a plus balance is cash the driver returns, a minus balance is what the owner pays.
- 4
Check the amounts, get the signatures, and give each party its copy. Keep one copy for your records.
Frequently asked questions
How do I find the profit of a trip from the trip sheet?
Take the freight you earn for the trip and subtract the total expenses on the sheet (diesel, toll, driver bhatta, repairs and other). Divide by the kilometres (end minus start) to see profit per km. The sheet also shows the balance against the advance.
Who should fill the trip sheet, the driver or the owner?
The driver notes expenses on the road and the owner or munshi checks and totals them on return. Both sign at the bottom, so there is no argument later about diesel or bhatta.
Is this format free to download?
Yes. The PDF, Excel and Word files are free, need no sign-up and are made in your browser, so nothing you type is sent to or stored on our server.
Can I edit the format in Excel or Word?
Yes. Download the Excel (.xlsx) or Word (.docx) file, open it in Excel, Google Sheets, Word or LibreOffice and change the fields or add your firm name. The PDF is for printing.
Aksar poochhe jaane wale sawal (Hinglish)
Trip sheet kaise bharte hain?
Trip number, date, gaadi number, driver, route aur start/end km likhiye. Phir diesel, toll, bhatta, repair jaise har kharche ki line bharte jaiye aur end mein total ko advance se milaiye. Driver aur owner dono signature karein.
Ek trip ka profit kaise nikalte hain?
Trip ka freight (kamai) lijiye aur usme se trip sheet ka total expense ghataiye. Jo bachega wo trip ka profit hai. Use km se divide karein to per km profit nikal aayega.
Other formats
Layout checked 23 Oct 2026. General information, not tax or legal advice; confirm GST points with your tax adviser.
Stop filling paper formats by hand
Bilty Freight Desk makes numbered LRs, GST bills and PODs for you, with your logo. Try it free.
- No credit card required
- 14-day full free trial
- Works on mobile & WhatsApp
- GST & E-Way Bill ready
Want to talk to someone first?
Leave your mobile number. A transport desk specialist will call you within 15 minutes and help you with your questions.
